Unit 25 Principles of Operations Management Assignment Sample – BTEC-HND-LEVEL 4

This assignment sample is based on Operational management is a critical business aspect characterized by completing, supervising, organizing, and planning tasks to meet organizational goals and achieve profitability. This unit aims to understand the role played by operations and its contribution towards gaining a competitive edge in the global market.

Students will acknowledge the importance of resource planning, and it enhances organizational efficiency. How does it affect business strategy?

The knowledge, understanding, and skill set that students will gain on completing this unit will enhance their career opportunities.

On successful completion of the assignments, students can assess and estimate an operations environment. Implement a plan that allots materials, equipment, and labor.

Learning Outcomes

By the end of this assignment, students will meet the following objectives

• Understand the impact of the business environment on operational management.
• Understand the purpose of operations and how it coordinates with business strategy.
• Conduct strategic risk analysis on the operational functions of an organization

LO1: Understand the impact of the business environment on operational management.

This section defines operations management, states the benefits of operations management, and provides a list of external factors that impact business operations. Using PESTEL analysis, it analyses the external environment and explains how ethics, culture, and global relations impact the business environment.

Using SWOT analysis, it figures out operation constraints placed on business strategy, accessibility of human resources. It helps management determine the budget allocated for resource management and financial positioning. Apart from that, it discusses the impact of technological innovations on operational management and how it improves workflows, company’s sustainability, and efficiency.

LO2: Purpose of operations and how it supports business strategy

In this section, students can interpret the key functions of operations, and how it relates to other business functions. It depicts operations as a transformational process, explains the transformational model, and how inputs get transformed to outputs. It discusses the importance of the operations process and highlights performance variables including speed, flexibility, cost, and dependability.

This management unit makes the students understand bottom-up and top-down approaches to operations performance.

LO3: Determine proper resource allocations for business operations management

Resource management strategies ensure proper allocations of the company’s assets, at the right time and right place. It implements methods like Cost-Benefit analysis to coordinate business activities with operations management.

LO4: Conduct an SRA analysis on the operational functions of an organization

It conducts risk analysis at the tactical, operational, and strategic levels. It uses extensions of PEST and SWOT analysis to develop contingency plans and strategies to reduce negatives effects

Assignment Solutions of Unit 25 Principles of Operations Management

Operation Management of an organization has a multidisciplinary discipline and finds application in the production and manufacturing of services and/or products. Being goal-oriented, Operation Management emphasizes the transformation of outputs into inputs. The inputs can be anything from human resources, equipment to technology.

It likewise includes managing employee and stakeholder relations to procure sustainability in the long run. It characterizes Operation Management by production activities that require a transformation of outputs into inputs. It incorporates processes like organizing, planning, staffing controlling, and leading Operation Management in organizational tasks.

The significance of Operation Management is as follows:

• Inventory management: It helps the management to manage inventory and bring effectiveness in conserving the organizational resources. It also discusses How to reduce Resource wastage, hereby reducing the Cost of inventory of a Private Company.
• Reduces wastage: Operation management helps to minimize irrelevant and unnecessary Costs, processes from the production line. It saves the company’s funds from getting wasted.
• Optimizing the use of available resources: Operation management helps to optimize the utilization of scarce resources of an organization. Statistical analysis, linear programming, are some of the tools used by the management to optimize the use of resources
• Management of supply chain: Operation management includes the distribution and supply chain of raw materials. Operation managers to keep a record of stakeholders, customers, Distribution centers, network, and more.
• Quality management: It adds efficiency and effectiveness to the Business Operations. It is to transform the working principles with the concept of Quality assessment in the organizational context. It is an important factor from the company’s perspective as the objective of the Company is the production of quality clothes.

Serving aesthetically designed, affordable, and eco-friendly furniture at low prices will always be the driving force for business growth and sustainability.

This private organization gained the popularity and trust of the customers, and employees working for the company. Moreover, the long-term partnership has helped it to deliver and products at the same time.

Business coordinates with its supply chain like individuals supplying raw materials designing clothes, developing products, and working in the stores to make the products available to customers all over the world.

The business partnered with suppliers across 52 countries. Hence, it helps them to maintain the quality of products delivered in stores across the world.

Branding is a crucial factor when it comes to Promoting or marketing your products. The activities related to corporate social responsibility, Affirmative word-of-mouth, and empowering the coworkers helped to improve brand awareness and popularizing the enterprise even in places where they are not present.

P1: Explain how internal and external factors of the business environment impact operations.

Internal factors in Operations Management

Internal factors comprise factors that influence the company’s success. No matter if they are intangible or tangible, internal factors can be anything that’s controlled by the organization. It’s imperative to identify these threats, and opportunities of business operations.

Experts figure them out and classify them as weaknesses or strengths of a business. These are the internal factors that affect marketing management and planning within an organization. As leadership and management style impact the nature and approach of operations, leadership forms an internal factor. Business organizations often provide a formal structure with vision and mission statements.

Employee performance is a vital determinant that influences operations. Management ought to motivate taskforces to perform better and take measures to hone the talents of workers. Talented and motivated employees perform better than less talented and demotivated ones. Strong interpersonal and departmental relationships can likewise improve business efficiency and profitability.

• Organizational efficiency

Organizational effectiveness revolves around the process of improving your business processes. It includes activities leading to results.

Since productivity directly affects a company’s success, entrepreneurs need to know their business activities. Follow them to figure out whether they’re getting performed in the right way or not.

• Organizational Structure

Business proprietors need to think about setting up a framework to work seamlessly within the organization. Whether it is an incorporated or decentralized framework, the main thing is the effectiveness of the structure applied for the organization.

The mid-level management needs to ensure that the information gets conveyed to all clients. They need to make sure that proper is getting applied to maximize the benefits of employees and the business.

Other internal factors that affect operations performance are as follows:

• Physical sources including equipment, location of headquarters, and facilities
• Access to natural sources including patents, copyrights, and trademarks
• Human resources including employers, volunteers, and target consumers
• External Factors

On the other hand, companies don’t have any control over external factors. External factors enable businesses to make suitable adjustments to marketing plans. It helps businesses to form flexible marketing plans.

• Financial Stability

Though it is an external factor, the economic situation is the most important factor determining an enterprise’s success.

Factors like the fluctuation in RI, monetary recess firmly influences sales and the success of organizations.

P2: Explain how CSR influences operations and the ways in managers reciprocate

Principle 12 of OECD Guidelines says that businesses have the responsibility to respect internationally claimed human rights of individuals belong to a specific community and the population that needs attention. Even when operating abroad, they need to do it with responsibility, take due care of their surroundings, environment, and people around them.

The University of Edinburgh describes corporate social responsibility as a way to ensure that organizations make decisions in a responsible, sustainable, and ethical manner. There is no agreeable definition of CSR, but the above statement defines it most succinctly. In recent years, it became more a necessity than a choice due to the following reasons:

• Legal Changes that necessitated the development of corporate responsibility.
• Increase in ethical and social issues from employees and consumers
• Shareholders pressuring businesses to demonstrate they are performing ethically and reasonably.

Aspects of Corporate Social Responsibility

CSR focuses on three main areas of management responsibility like

• Social
• Environment
• Economical

Social

• Employee rights and working conditions
• Workforce Diversity
• Equal opportunities at the workplace
• Relationships with the government and federal agencies
• Relationship with company’s stakeholders, employees, and suppliers
• Opportunities for business development and growth
• Ensuring Safety and protection of employees
• Opportunities and schemes for learning and skill development

Economic

• Corporate Governance
• Transparency and disclosure of finance and related information
• Avoiding bribery and malfunctions
• Protecting confidential Data and Information
• Maintaining a standard of services and products offered

Environmental

• Reusing and recycling eco-friendly materials
• Waste Management and Pollution control
• Consuming sustainable resources and energy

Legislations enacted by the UK government covers several aspects of Corporate Social Responsibility. For instance, the 2006 Company Act requires a company’s regards on all factors like interests of the local community, clients, and suppliers.

Major CSR elements that contribute to business case

• Brand Reputation: Speed of social media, global coverage, and communication allow management to transmit business activities worldwide. Along these lines, it can be said that it’s beneficial to operate ethically and increase brand awareness.
• Risk Mitigation: Management ought to prepare for a crisis, and ensure that proper risk evaluation, assessment techniques are in place. It needs to develop contingency and business continuity plans. It lies at the heart of CSR, characterizes an efficient and ethical institution, and promotes longevity.
• Influence on Stakeholders: Stockholders should be the topmost priority, as their trust can improve the reliability of a responsible enterprise. Stockholder’s requisites keep on changing, and companies should cater to them in the best way possible.

P3: Conduct valid internal and external analysis of the business environment

As the name suggests, internal analysis refers to aspects within a business organization, it takes into account factors external to the organization and relates to inherent traits of the organization.

Likewise, the internal analysis points out the Weak and strong points of the business association, without considering the performance of its competitors.

A different way to define internal analysis: supposing that your business has no competitors, and it has a neutral environment, then what are the factors would you consider when analyzing your association?

There are reasons why management conducts internal analysis in an organizational context.

The association might be overspending due to internal inefficiencies or earning revenue. Internal analysis is the only way to analyze how the management utilizes resources.

How does the SWOT model help in internal analysis?

SWOT is one of the exceptional ways to conduct an internal analysis of an organization. The acronym SWOT stands for strength, weakness, opportunities, and threats. These are the top four factors when conducting a SWOT analysis for developing a SWOT table.

As you can understand, the first two factors of SWOT analysis are internal to the organization. Neither your competitors nor the business environment can affect what an Enterprise excels at with the remaining two factors you may argue that SWOT doesn’t have to do with the environment, but it depends on how you are using it. If you want to ignore external factors, Opportunities and threats still provide you with valuable insights into the business in the Management context.

P4: How operations support business strategy and management decision-making

Continuous improvement aims at improving the Company’s performance through integral measures in the production process. Continuous improvement focuses on the integral and linear Improvements in the existing business activities. In the organizational context, continuous improvement can be described as a process needed to improve the quality of raw materials used in the final manufacturing process.

A continuous improvement plan includes a document that lists Strategies for improving the quality of the product. A continual improvement plan differs from the reactive one in the course of activities needed for risk management.

It helps to determine the loopholes and bottlenecks in the Existing processes and programs, and find out ways to improve them.

P5: Explain different types of control mechanism that relates to organizations

Control mechanisms are the set of rules and procedures that an organization uses to field external and internal shocks, protect its boundaries, extend homeostasis, and maintain operations. A good control mechanism is characterized by its timely response to environmental changes, flexibility in handling different types of stimuli, as well as efficiency and effectiveness in executing the required tasks.

There are three primary types of control mechanisms that relate to organizations:

• Control through financial incentives/disincentives: This type of control involves providing or withholding financial rewards or punishments (such as bonuses, salaries, and stock options) in an attempt to influence employee behavior. For example, a company might offer employees higher pay if they achieve certain sales targets, or fire executives if the company’s stock price falls.
• Control through authority: This type of control relies on individuals with formal authority within the organization to direct and oversee employee behavior. For example, a CEO might issue directives to department heads about how work is to be carried out, or a supervisor might give orders to workers on the factory floor.
• Control through socialization: This type of control occurs when an organization’s culture, values, and norms socialize employees to behave in ways that are aligned with the organization’s goals and objectives. For example, new employees might be indoctrinated into the company’s culture during orientation, or existing employees might be encouraged to participate in team-building activities.
• Control through information: This type of control relies on accurate and timely information to make decisions about how work should be carried out. For example, a company might use market data to make production decisions, or financial data to make investment decisions.

These are just a few examples of the different types of control mechanisms that organizations use to influence employee behavior. The most effective control mechanisms are usually a combination of two or more of these approaches.

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